Low productivity is a regular occurrence in the workplace. According to studies, workers are only 60% as productive as they could be at work. Companies lose billions of dollars annually because they cannot meet customer needs.
Low productivity at your business place can impact profit margins, efficiency, and staff morale. Unfortunately, several internal problems that have erupted and now require your immediate attention frequently lead to poor productivity levels. As the company’s owner, you are in charge of creating the ideal organizational structure and culture.
Understanding the causes of low productivity levels at your firm is the first step in resolving the problem. Then, you can create the strategies required to inspire a low-productivity employee and restore order to your company’s operations.
There are many more ways to do something incorrectly than right, as is frequently the case. This holds true in relationships, daily life, and the workplace. However, you can adopt tactics in your business that lower productivity if you’re not aware of how workplace efficiency can be harmed.
As is typically the case, there are far more wrong ways to do something than right ways. For instance, you might make a mistake with a HIPAA compliant Fax and send a strange text to the staff. Instead of asking for forgiveness, you boost your ego and believe others will comprehend. Such problems will lower your employees’ productivity.
Causes of Low Productivity
- Stress At The Workplace
Stress is a significant factor in decreased productivity. According to a Health Advocate survey, around one million employees experience decreased productivity due to stress, costing businesses $600 per employee annually.
Employees find it difficult to focus when they are anxious about their employment. As a result, they become distracted, preventing them from finishing duties or going above and beyond the minimum.
Additionally, this happens when your personnel is overburdened and overworked. There is a considerable likelihood that none of the tasks will be up to standard if your staff are always anxious about finishing their next assignment.
If your staff are consistently overworked, it’s crucial to try to lower their stress levels and, if necessary, to get additional assistance.
- Toxic workplace conduct
Start actively praising good behavior and discouraging negative behavior if you want to boost productivity at work. Often, toxic behavior at work results from individuals attempting to influence and ruin the workplace.
This is increasingly common in larger businesses when some staff members utilize devious strategies to enhance their careers and move up the corporate ladder. Team members who are negatively impacted by this kind of behavior will be forced to consider their long-term futures inside the organization as a result of their unhappiness.
Employees that engage in toxic conduct may experience stress in the long run, which, as was indicated in the previous paragraph, can result in a lack of productivity, work habits, and workflow. Every problem has a solution, but it all starts with telling the right people.
Whatever the issue in your company may be, you will succeed in eradicating it much more quickly once you find it early, thanks to the constant feedback method you have developed.
- The Inefficient Organizational Structure
Low-productivity employees may occasionally be victims of an organizational structure that underutilizes their abilities. Encourage employee involvement and take into account their suggestions.
Establishing a top-down system where you, as the business owner, are the only one in charge of coming up with ideas and plans, which are then forwarded to your managers and supervisors. Finally, your employees are instructed what to do, which breeds boredom and unhappiness among your staff.
In that case, you might need to restructure your company to adopt a flat organizational structure, in which each person is free to contribute to developing new concepts and plans, which all employees then evaluate before being authorized.
- Inefficient Administration And Supervision
To ensure workplace effectiveness, it is critical to have good managers and team leaders. A manager’s inability to inspire staff members and maintain their performance at the highest level can lead to low productivity at work.
Poor management is defined by ineffective, inconsistent communication and micromanaging to the point where staff members are reluctant to make even the slightest decisions without approval.
Low employee productivity frequently serves as a warning indication that your management needs to be reviewed. Your responsibility is to ask your staff whether their managers are encouraging them to perform at the levels required for success or demotivating them.
Your boss can lack the necessary training, or they might need to learn better management techniques for the staff members they are responsible for. In either case, your responsibility as a business leader is to discover weak points in the relationship between management and employees and work to fix them to boost productivity.
- Employee Undertraining
The most frequent reason for low productivity at work is the result of employees’ incomplete training. Time and resource management are naturally hampered when employees are not adequately trained.
They will require supervisors to ensure that their jobs are being accomplished, and you will need other employers to review, rectify, and repair any errors in their work. Untrained employees will undoubtedly use more time and resources than are required and lower their productivity levels. The solution to solving this issue and raising productivity at work is ensuring every employee receives the proper training.
Did you know that millennials, who make up most of the workforce today, cause the global economy to lose $450 billion yearly due to their multitasking habits? Imagine the price once you include the rest of the labor force.
If you are the manager of a firm, you probably want to provide as many jobs to your workers as possible, believing that this will ensure that they never have anything to do.
Consider that two projects (1 and 2) need to be done, and it will take a week to finish each of them. Imagine that your coworkers begin juggling the two projects without paying particular attention to either. After two weeks, both projects will be completed. However, attempting to complete as much work as possible may cause Project A to be delayed by an entire week, with no advantages to Project B.
Instead, they will be able to complete Project A in one week and Project B in two weeks if they focus on one project at a time.
- No Sense of Belonging
Employees not feeling like they belong at the organization they work for could be a significant factor in their low productivity. The management must ensure that the workplace culture welcomes new personnel and does not leave them feeling undervalued.
To ensure that everyone understands and will adhere to your company’s beliefs and values in the future, you should first explain them to potential hires. If not, there is a greater chance that your new personnel will be less effective than the rest simply because they feel out of place.
Create opportunities for people to mingle if you want to lower turnover. This entails providing a lounge where people can unwind and participate in activities, ensuring that they are inspired and upbeat when they return to creating advertisements, working for their professional writing business, or doing their customer support duties.
- Improper Recognition
One of the most straightforward managerial jobs is to acknowledge the excellent work that the staff has done. It can, however, just as readily be disregarded. For instance, one research in the finance industry found that only 20% of workers felt highly appreciated at work.
It is appropriate to recognize, compliment, and applaud the reasonable effort. Since they know the advantages, employees are encouraged to push for ever-higher limits. But a lack of appreciation is a significant cause of lower job productivity. Some employers, supervisors, team leaders, or executives don’t correctly recognize and congratulate their staff when they succeed. The employee or employees in issue may become depressed due to this overall effect.
One of the simplest ways to improve employee morale and performance is to thank them for their hard work. Whether you say “thank you” in person, by email, or by a card, you can never go wrong with a personalized message. Throw a surprise celebration on a Friday afternoon after reaching a goal.
- Communication Problems
If communication breaks down, employees cannot cooperate. This is because some people may not be aware of what is happening. It also implies that managing a team and giving orders would be challenging. The productivity at work will deteriorate and be reduced as a result. A low output level or output of poor quality is definitely to be expected.
Information may be distorted occasionally as a result of communication issues. Along the command chains, information exchange may also be problematic. Reduced work performance due to all of this is horrible for any business or corporation.
- Poor Fitness
In many respects, having unfit employees affects your business. One reason is that an unhealthy workforce will have more difficulty focusing, remembering details, and staying alert during the entire workday. Unhealthy people tend to become sick more frequently, which is problematic because sick days can reduce productivity.
Installing a gym in the office is the best solution to these issues. That might not be feasible, of course. There might not be enough space, or it can be too pricey. A different option is to speak with a nearby gym and inquire about getting memberships for everyone.
The fact is that evil is more powerful than goodness. Everything you’ve accomplished in other areas can be undone by factors that lower productivity. Therefore, constantly be alert for impacts that reduce productivity, such as those mentioned above. Give your staff a chance to share what they struggle with most. So you are aware of where to take action.